Library Staff News

The ProQuest task force has reviewed our current state, and we have set a date to migrate the legacy ProQuest, Chadwyck-Healey, and CSA to the new ProQuest platform.  The migration date is Tuesday, May 15, 2012.    As of now, legacy ProQuest is scheduled to cease on August 21, 2012.

The transition team is Julie Loder, Melinda Brown, Ramona Romero,  LeeAnn Lannom, and Tracy Primich.  Additional training will occur, closer to May 15. 

Please send any concerns or questions to a member of the transition team.  If you would like to login in order to test the new platform, please contact a member of the transition team.

This spring the library will again conduct the LibQual+ survey of library users to solicit, track, understand, and act upon the Vanderbilt community’s opinions about our libraries. Library staff interested in knowing more about LibQual+ are invited to join the LibQual+ 2012 Team on February 14 from 12:00-1:00 p.m. in the Central Library 6^th Floor Classroom for the LibQUAL+® Webcast. This one-hour webcast will provide practical information for administering a survey, help participants with interpreting the data and its analysis, and share best practices in using the results. Key members of the ARL LibQUAL+® team will host the webcast. More information about LibQual+ and the webcast can be found at http://www.libqual.org/home and http://libraryassessment.info/?p=880.

Your 2011 W-2 tax form has been mailed to your most current mailing address on file with Human Resources (typically your home address).

New this year, active employees can reprint 2011 W-2 tax forms by visiting C2HR. The W-2 tax information will be available in the Tax section of C2HR and will reflect the same information as the mailed W-2.

Non-current employees may request a replacement W-2 by using the W-2 Replacement Request form, https://sitemason.vanderbilt.edu/form/gqWHqo.  The form is also available on the Tools & Forms section of the Human Resources website (hr.vanderbilt.edu) or you can call the Employee Service Center to request the form. Fax the completed form to 343.0219, or deliver it to HR Express, 2nd floor, 2525 West End Avenue.

Please Note

• To ensure confidentiality, HR does not fax W-2 copies. You can pick up the replacement W-2 at HR Express (please bring a picture ID) or have it mailed to the address printed on the W-2.
• Per IRS requirements, 403b amounts shown in Box 12 of your W-2 include only voluntary contributions to the plan and do not include mandatory contributions to your 403b.

Have a Question?

The Employee Service Center is available this year to assist you with questions. Contact them at 343.7000 or human.resources@vanderbilt.edu.

One of the goals of Research Services Committee this year is to sponsor tours for library staff so that we broaden knowledge of  libraries and library departments.

Over the course of the year, we want to include as many libraries and library departments as possible.

Upcoming tours:

Special Collections

Monday, January 30, 10 am – 11 am

21North

Thursday, February 2, 10 am – 11

Please indicate your interest in a specific tour by Thursday, January 26.   Send indication of your interest to Tracy Primich.

Two summer camp fairs will be held in February to help staff and faculty learn more about the many camps in the area for school-age children. Representatives from numerous camps will be on site to speak with parents.

Those scheduled to attend include Cheekwood, Deer Run Retreat, Brentwood Academy, Montgomery Bell, Oak Hill Day Camp, Horton Haven, Belle Meade Plantation, Vanderbilt Dyer Observatory, Camp Widjiwagan, Rocketown, Camp Vandy, Camp Idyllwild, University School of Nashville, Adventure Science Center, Nashville Children’s Theatre and more.

• Feb. 16 at 11:30 a.m. at Medical Center North, Round Wing.

• Feb. 21 at 11:30 a.m. at Vanderbilt Health 100 Oaks, first floor conference room.

The fairs are sponsored by Faculty and Staff Health and Wellness and the Vanderbilt Child and Family Center.

In recognition of the hard work by its employees, Vanderbilt is hosting an Employee Celebration at Vanderbilt’s women’s basketball game at Memorial Gymnasium on Feb. 9 against Tennessee.

Come cheer on the Commodores as they take on their in-state rival and be a part of the Employee Celebration at the game. All Vanderbilt staff and their families are invited to attend the game and cheer on the Black and Gold. Beginning at 6:30 p.m., Vanderbilt staff members are invited to attend a pre-game party at Memorial Gym that will feature light snacks, games for the kids and much more.

The Commodores and Volunteers will tipoff at 8 pm. Be sure to wear your black and gold to ensure your free tickets. Tickets will NOT be given to anyone wearing orange or clothing/caps with the UT logo or name.

Visit the Employee Celebration website today to reserve your tickets. This is the only way to get your free tickets. Staff members will pick up their tickets at Memorial Gym on the day of the game and must have their Vanderbilt ID in order to pick up their tickets.

Parking is available for Employee Celebration attendees in the medical center lots located at the corner of Natchez Trace and Jess Neely Drive.

Each employee will be given four (4) free tickets.

If one has more than four people in their immediate family or if they have a handicap request they should register online and then send a follow up email to basketball@vanderbilt.edu.

Calling all students, faculty and staff: What do you call the projection of search terms that you see when you enter the Central Library on the 4th floor? The Word Cloud? The Word Fountain? That Thingy? We need your help in naming this beautiful design feature. Beginning Monday, January 30, 2012, and continuing through Friday, February 3, the Communications Committee will have a board and post-it notes available next to the ________ [projection] for you to submit suggested names. Put the post-its on the board but please do not write on the board. All suggestions will remain anonymous. At the end of the week, we’ll compile the results, select the top three choices and send them to you via this communication vehicle for a final vote.

We will hold our next library all-staff meeting the afternoon of Monday, February 6 in the Community Room in the Central Library.  Details are forthcoming, but in the meantime, please save the date and plan to join us if you can!

The Staff Development Committee is pleased to announce the next speaker in Vanderbilt Library Lecture Series. Richard E. (Rick) Luce is Vice Provost and Director of Libraries for Emory University.

Hilary Craiglow, chair of the Staff Development Committee, says: “The Committee wanted someone to talk about strategic thinking in libraries and we are happy when Jared Ingersoll identified someone with both practical and theoretical experience in this area. Rick Luce caught our attention through his 2008 piece in No Brief Candle, which talks about e-research and the roles that libraries play. Rick is currently focusing on digital library information technology and developing Emory’s special collections. Sound familiar? I think it’s going to be a very interesting talk, especially since he is working on similar goals to those of the Vanderbilt Libraries.”

Rick Luce’s talk, entitled “Darwin, Evolution and Lessons for the Research Library’s Evolution” will take place in the Central Library Community Room on January 19th at 10:00 AM. Following the lecture, there will be time for Q&A, a reception and casual conversation.